Journal of Korean Society of Archives and Records Management (한국기록관리학회지)

Korean Society of Archives and Records Management (한국기록관리학회)
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A Case Study on Redesigning the Retention Schedule of Common Functions in National Research Institutes of Science and Technology

과학기술분야 연구기관의 공통기능 보존기간기준표 설계 사례

  • 이미영 (한국지질자원연구원 기록물관리전문) ;
  • 박윤미 (한국기계연구원 기록물관리전문) ;
  • 심세현 (한국표준과학연구원 기록물관리전문) ;
  • 김슬기 (한국항공우주연구원 기록물관리전문) ;
  • 김현우 (한국생명공학연구원 기록물관리전문) ;
  • 주미경 (한국한의학연구원 기록물관리전문)
  • Received : 2018.07.21
  • Accepted : 2018.08.10
  • Published : 2018.08.31
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Abstract

This study is a record of the process of jointly designing the records classification scheme and the retention schedule for archival appraisal, which are vital in records management. A total of 8 institutes participated voluntarily and redesigned the retention schedule, which consists of 16 common functions, 66 tasks, and 381 files for about 4 months. The process consists of reviewing the regulations related to the records management of the participating organizations, determining the hierarchy and scope of the retention schedule, deriving 16 common functions as well as the unit task for each function, and constructing the file of each task. In situations wherein it is difficult to expect the government-led policy and strategy specific to the research institute and the research records management, the retention schedule designed jointly by the records managers of the scientific and technological field serves as a useful records management tool. This collaborative effort between records managers of similar agency records will also be significant in jointly coping with the new policy and innovation plans in the future.

본 연구는 연구기관 기록관리업무에서 기본적으로 요구되는 기록물 분류체계와 평가도구로서의 보존기간기준표를 공동으로 설계했던 과정에 대한 기록이다. 8개 기관이 자발적으로 참여하여 약 4개월 동안 공통기능 16개, 단위업무 66개, 기록물철 381개로 구성된 보존기간기준표를 설계하였다. 그 과정은 '참여기관 전체의 기록관리 관련 규정 검토, 보존기간기준표의 계층구조와 범위 결정, 16개 공통기능 도출, 기능별 단위업무 도출, 단위업무별 기록물철 구성, 기록물철별 보존기간 책정'의 순으로 진행되었다. 연구기관 및 연구기록 관리에 특정된 국가주도의 연구기록 관리 정책과 전략을 당장은 기대하기 힘든 상황에서 과학기술분야 연구기관 기록관리담당자들이 공동으로 설계한 보존기간기준표는 기관에서 유용한 기록관리도구가 될 수 있을 것이다. 또한 유사기관 기록관리담당자들간의 이러한 협업 노력은 향후 새로운 정책과 혁신플랜에도 공동으로 대응할 수 있는 의미있는 경험이 될 것이다.

Keywords

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